APPLY NOWJob Title: Development Coordinator
Reports To: Director, Development
Department: Portfolios
Position Summary
Assist Director and Development Manager in all facets of the land development process including providing administrative support, as required, with a high level of accuracy. The role also collaborates closely with the Director to manage recurring internal update workflows and ensure readiness for external review meetings with key partners, including preparation of materials and documentation of meeting outcomes.
Responsibilities:
• Support and assist in preparing, submitting, obtaining official plan amendments, zoning by-law amendments, site plan applications/ approvals, building permits, and minor variance applications for various projects;
• Track status of all above mentioned applications/submissions;
• Organize and prepare for team meetings, prepare meeting minutes as required, responsibility for preparing and updating project status reports;
• Coordinate with internal leasing, engineering and construction departments;
• Assist in due diligence process of prospective acquisitions/sales;
• Provide support as required in relation to Joint Venture partnerships;
• Maintain information flow within the team including regular reporting, scheduling and coordinating meetings;
• Liaise with A/P department to follow up on outstanding payments and invoices;
• Prepare and assist in setting up POs and budgets
• Prepare and provide demographic, and competition information;
• Coordinate the provision, reduction and retrieval of letters of credit;
• Track status of applications in proximity of properties responsible for and monitor council agendas;
• Track all information pertaining to neighbouring properties (i.e. land sales, policy changes, etc.);
• Anticipate potential issues and take a proactive approach in all facets of the role.
• Work directly with the Director to coordinate internal monthly update packages, including collecting inputs, tracking deadlines, and preparing consolidated presentation materials.
• Support the Director in preparing for external review meetings by organizing materials, refining presentation decks, and ensuring all information is accurate and complete.
• Attend internal and external meetings alongside the Director, facilitating the discussion and capturing comprehensive meeting notes for timely distribution and archiving.
Academic/Professional Requirements:
• Bachelor’s degree in Business, Urban Planning, Urban Land Economics, or related field.
Required Skills/Experience:
• 1-3 years’ experience in a real estate related field;
• Excellent organizational abilities;
• High attention to detail with strong proofreading and quality control skills;
• Ability to multi-task, self-manage and prioritize work;
• A proactive, resourceful mindset with the ability to anticipate needs and take initiative;
• Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the Company as well as outside the organization;
• Proficient in MS Word, Power Point and Excel. Acrobat or Illustrator experience would be an asset.
Values
The Development Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Development Coordinator shall take accountability for decisions made and conduct oneself in a respectful, personable and ethical manner in representing the company’s interests. The Development Coordinator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Development Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.
The expected base pay range is: $70,000 -$82,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.
Smartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team. AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.
The role posted is for an existing, active vacancy.
We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.
